AI systems for trade businesses
AI systems for trade firms with 10 to 50 staff. We diagnose first, then build what fits, on your software and your accounts, at a fixed price.Xpectra Systems builds AI systems for roofing, plumbing and heating, electrical, solar, HVAC, cleaning and building firms with 10 to 50 staff. We diagnose first, then build what fits, on your software and your accounts, at a fixed price.
A free 20-minute call. Then a fixed-fee diagnosis you keep.
Services
Pick the one that sounds like your week. We start there.
You're on the tools. The phone goes to voicemail. The caller rings the next firm.
An AI receptionist that answers day and night, says it's an AI, takes the job details, books into your diary and texts back the calls you missed. Urgent jobs are flagged to you straight away.
Every call answered. Every caller booked in, not sent to voicemail.
Enquiries pile up. Quotes get written at ten at night, or not at all.
An AI inbox that sorts and routes every request and drafts the quote from your own templates and prices. You check it and send it. It starts with a one-week Inbox Audit, credited against the build that follows it. Google Workspace (Gmail) today.
A quote drafted before you've opened the email. Nothing lost in the inbox.
You sent the quote. Then silence. Chasing feels awkward, so it doesn't happen.
Instant replies, follow-up sequences in your words, calendar booking and reminders. You approve the templates and the rules.
Every lead followed up. Jobs booked without the chase.
Further in:
One path behind every door: a free call, a fixed-fee diagnosis, a fixed-price build, monthly care.
Not sure which door?
Try it
Tell it what eats your week. It will say which of our systems fit and how the diagnosis would start.
How the chat opens
Xpectra assistant
AI, not a personHello. I'm the Xpectra Systems assistant, an AI, not a person. Tell me what eats your week and I'll point you at the right fix. What trade are you in?
It is an AI, not a person. Nothing is stored in your browser.
Then it says which system fits and what the diagnosis would look at.
Rather talk to a person?
Book a free callHow we work
You see the plan and the fixed price in writing before anything is built.
A free 20-minute call first. If it fits, a fixed-fee look at how work moves through your business: calls, inbox, quotes, follow-up. About a week. You get a written plan and a fixed price, and you keep it whether you build with us or not.
Book a free callWe agree what the system does, what it must never do, and who approves what. You see it on paper before we build it.
Fixed price, fixed scope, on your accounts and your software. Dry runs first. Rollback points. Changes made outside office hours.
A monthly plan to keep it running, catch mistakes and adjust as the business changes. AI usage runs on your own key with a monthly statement.
The call is free. The diagnosis is a fixed-fee week. Builds are fixed price, in writing.
Industries
One example per trade. The diagnosis finds yours.
Storm week: every call answered and booked in while the team is on roofs.
Boiler breakdown at nine at night: caller qualified, booked for the morning, confirmation texted.
Inspection and rewire enquiries sorted and quoted from your own template.
Survey bookings and follow-ups for quotes that went quiet.
Service reminders and breakdown call-outs routed to the engineer on call.
Site enquiries quoted from your rate card; contract renewals chased.
Enquiries sorted, site visits booked, quotes drafted from your price list.
Case file
A customer email comes in. The system prepares the reply. A person approves it.
Gmail · KI-Assistent side panel
What the panel shows
Customer history
Known customer. Address and last job on file.
Request classified
Quote request, normal urgency, suggested for the office team.
Prices from code
Measurements from the last job, prices from the pricing engine.
Reply drafted
From their quote template, ready for a person to check.
Real panel, demo data.
Prepared by the system
Lands in the shared Gmail inbox.
By an n8n classifier using Claude.
A side panel appears next to it.
Side panel
Customer history
stored in Frankfurt
Request classified
what the customer needs
Reply drafted
by Claude, from their templates
Prices from code
a pricing engine, not the AI
Decided by a person
Always a person
Nothing goes out without it.
From the shared Gmail inbox.
Voicemails
transcribed
Missed calls
tracked
Inbox sweeps
automatic
Daily audit
report to the owner
Error alerts
on every workflow
Self-hosted n8n · data stored in Frankfurt · Claude, with OpenAI as fallback · runs in German
Running on their accounts and their data.
Anonymised.
Track record
Rated 5.0 by every client who left a review. The record is public.
5.0 out of 5
“I brought Israel in for an emergency server rescue after a previous developer left our backend infrastructure locked out and broken.”
5.0 out of 5
“Top partner for AI script in Google Environment. He was very patient to adjust the prototypes to a final working product.”
5.0 out of 5
“Israel built an AI agent for me successfully. He was detailed and meticulous in his job and his follow-up, and clear about what can and what can't be accomplished…”
Upwork, 13 Oct 2026
See the Upwork profile (opens in a new tab)Why Xpectra
The rules behind every system we build, whichever door you came in by.
We find the real bottleneck before we build anything.
You know the cost before we start, and it doesn't move.
Every quote and every message that commits you is signed off by a person. The receptionist and follow-ups work inside rules you set and hand anything unusual to you.
Your email, your software and your API keys stay yours. Remove our access at any time.
Dry runs, rollback points, and changes outside office hours.
We don't quote industry statistics we can't check. The diagnosis shows you your own numbers.
About
The engineer accountable for what we build.
Industrial automation background: PLCs, sensors and drives on a production floor, where a wrong change stops a line.
That is why every system we ship has a dry run and a rollback point.
Questions
Anything not covered here, ask on the free call.
No. It sounds natural and it says upfront that it's an AI. Anyone who asks for a person has their details passed to you to call back.
No. It works with the email, diary and job software you already use. For the AI inbox we work with Google Workspace (Gmail) today.
The first call is free. The diagnosis is a fixed fee. Every build is a fixed price agreed before we start. Care is a monthly plan. AI usage runs on your own account with a monthly statement, so there are no hidden per-minute fees.
The free call takes twenty minutes. The diagnosis takes about a week. Builds run from a few weeks to a few months, depending on scope. The timescale is in writing with the price.
It stays in your accounts. We work inside your email, your job software and your API keys, so you can remove our access at any time. We don't sell, share or train on your data.
It will, occasionally. That's why a person approves every quote and every message that commits you, the receptionist and follow-ups run inside rules you set, every change runs as a dry run with a rollback point, and the AI never gives prices or safety advice it hasn't been given.
Next step
Twenty minutes. If it fits, the diagnosis is a fixed-fee week, and you keep the plan either way.